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Zotero Citation Software

Citation management tool for writing and collaboration.

Import from Browser

When the Zotero browser connector is installed, a Zotero icon will appear next to the browser address bar. The icon will change depending on the type of document or website it is viewing.

Examples: Zotero folder iconZotero website iconZotero newspaper iconZotero blog icon

Clicking on this icon with the Zotero desktop application open will import any available citation information.

For single items, a window will pop up allowing you to choose where to save the citation. By default, it will chose the collection currently open in Zotero. If a PDF is available, it will download as an attachment to the record. Zotero will also save a snapshot of the webpage. The window will disappear after a few moments, or after selecting a folder.

Save dialogue from Zotero browser connector

If multiple citations exist on a page, for example if you are viewing search results in a database, you will see a different window appear. The Zotero Item Selector will allow you to pick which items you want to import into your library.

Zotero Item Selector dialogue from browser connector

After making your selections, press the OK button, you will then be able to select where you want the citations to be saved.

Add by Indentifier

You can add some items to Zotero by identifiers. Identifiers that Zotero can recognize are:

  • International Standard Book Number (ISBN)

  • Digitial Object Identifier (DOI)

  • PubMed Identifer (PMID)

  • arXiv ID

To add by identifier, click on the magic wand icon (Zotero add by identifier icon), A dialogue box will appear.

Add the identifier in the text field by typing or pasting, then click enter.

Zotero will add the bibliographic data for the item. Zotero will also try to download a copy of item if it is freely available.

A bibliographic record appears

Manually Add Citations

To start manually adding a citation, either:

  • Select File > New Item > [Item Type]
  • Use the green "New Item" icon Zotero new item iconand choose the relevant item type.

Zotero will then add a blank item to your library. Add as much information as you can to the Info tab on the right side of the application. Click on the fields to edit or add information. Changes are automatically saved.




Importing Documents

Import files into Zotero by adding a stored copy of a file. Select the new item icon Zotero new item icon

Next select Store Copy of File.

Store Copy of File option under the New Item menu

Navigate to the file(s) you want to add to Zotero, select files and press "Open." Zotero will automatically try to pull bibliographic data from the file for the citation fields. If Zotero cannot generate this data, you will need to manually add this information. First, right click on the file in your library and select "Create Parent Item." Once the parent is created, you can manually add bibliographic data as needed.

You may also transfer files into Zotero by dragging them into your library from the file explorer or your desktop.