Davis Educational Foundation: Grant Documentation Hub

Workflow Process

In its most simple form, here's how it should work:
1. All faculty requests that come thru as part of Davis grant are sent to Lew for assignment to team leaders. If team leaders get direction from someone other than Lew, you must notify Lew as soon as possible.
2. Team leaders assign request to a student and send Lew data for tracking purposes. 
3. Team leader and student are the main contact with faculty. If faculty requires communication component, team leader and student work with Bridget's team.  Bridget's team does not contact the faculty member -- this is to ensure 1) continuity and 2) we don't inundate faculty with more than one focal point/contact.
4. When libguide draft is completed, team leader sends to Meg for review and editing.  Once Meg approves, she returns it to team leader who in turn sends it to faculty for review.  
5. Team leader notifies Lew that draft has been completed, and sent to faculty member. Also sends Lew the url for spreadsheet tracking.


Blackboard V. Libguides

Blackboard is a classroom administrative tool that can be populated and maintained manually by a faculty member for a specific course and semester.

Access to the Blackboard site is limited to the faculty member and those students in the class. It does not catalogue or archive content. A site must be created with every new semester.

Blackboard offers the following:

A libguide is an enrichment tool to Blackboard that provides a faculty member access to library resources -- staff, subscriptions, services, etc. -- to build, populate and maintain the libguide for a specific course.

The materials are universally available beyond the specific course and semester to support collaboration and best-practice sharing among faculty and students. The materials are catalogued and archived for future use.

Libguides can, in part or in whole, be password protected as appropriate.

A libguide provides the following:

Convenient communication and feedback to students, e.g., posting of class readings, emails

Library staff support to assist faculty in identifying and integrating content -- texts, readings, films --into coursework

Moderated discussion, e.g. sharing information via "bulletin board"

Persistent content collection, organization, preservation and archiving for immediate and ongoing availability

Tracking and managing assignment submissions from students

Shared or customized "how-to" tutorials and tutorial libraries that faculty can replicate

Managing students grades

Open system for sharing and collaboration around a universal content library


Leveraging the library resources to ensure seamless integration of content, classroom work and copyright compliance


Library-assisted rich media tools for customized tutorials and assignments, e.g. Brainshark, screencasts, etc.


Library assistance with cost-saving open textbooks options that minimize a student's personal financial obligation


Library assistance in addressing student questions related to content availability and use


Scheduled library-generated content that can be distributed to students based on faculty need and course requirements